Privacy Policy

1) Information We Collect

• Account & Registration — student name, grade, school, city/province/country, parent/guardian contact.
• Contest Data — attempts, answers, scores, time-on-task, rankings, certificates issued.
• Payments — processed via our payment provider; we do not store full card details.
• Device & Usage — IP address, browser type, basic diagnostics for performance and security.
• Proctoring Signals (if enabled) — brief camera check, random screenshots, browser-focus events, attempt logs. See Proctoring for details.

We aim to collect the minimum data necessary to run fair contests and provide results.

2) How We Use Your Information

• Register students and deliver monthly contests.
• Compute and publish rankings at school, city, province, and Canada levels (names may be abbreviated or pseudonymized in public views).
• Issue certificates and provide progress reports to families/coordination accounts.
• Detect and deter unfair participation and maintain platform security.
• Operate our website, improve questions and user experience, and provide customer support.

3) Cookies & Analytics

We use essential cookies for login and contest delivery. We may use privacy-friendly analytics to understand feature usage. You can disable non-essential cookies in your browser; essential cookies are required for taking a contest.

4) Data Sharing

• No selling of personal data.
• Service providers (e.g., payment processing, hosting, email) receive only what they need to perform their services under contract.
• Schools/clubs using coordinator accounts may access the results of the students they register/manage.
• We may disclose information if required by law or to protect contest integrity and safety.

5) Data Location & Retention

Contest systems are hosted in Canada (or comparable jurisdictions with appropriate safeguards). Contest records are kept for audit and longitudinal ranking; support data (e.g., tickets, logs) are kept for shorter periods as operationally necessary. We minimize retention where feasible.

6) Children’s Privacy

ICMC serves elementary-age students. For students under the age required by local law (e.g., under 13), a parent/guardian or school coordinator should create/manage the account and consent to participation and data processing.

7) Your Rights & Choices

• Access, correction, or deletion of your account data (subject to legal/operational limits).
• Opt-out of non-essential emails. Transactional messages (e.g., password reset, receipts) will still be sent.
• Request pseudonymization of public ranking display (e.g., initials only).

To exercise these rights, please contact us via the form below.

8) Security

We use industry-standard technical and organizational measures to protect data. No online system is 100% secure; please keep your password private and report any suspected issues to us immediately.

9) Changes to This Policy

We may update this policy to reflect product, legal, or regulatory changes. We will post the updated date at the top and, where appropriate, notify registered users.